Our Key-Policies

• Late fee charges are @ INR 50 per day for Day-boarders and @ INR 100 per day for Boarders. This shall be levied from the 11th of the month (the date by which school dues are to be paid), till the end of the month. If the dues are not cleared even by that date, the name of the student will be struck off the rolls. Re-admission may be allowed at the discretion of the Principal, only after payment of all dues, including late fee along with 50% of the normal admission fee. This is subject to availability of a seat in the relevant class.
• No student, whose fee remains unpaid either in full or in part, will be allowed to sit for the examinations.
• Until the outstanding fee is received, no internal examination results, reports or recommendations to other schools/colleges will be issued to the student or parent.

• When in session, students are expected to attend school regularly as per the dates published for each academic year. Parents are discouraged from allowing students to absent themselves from school. If holidays are taken, it is to be clearly understood that the effect on the student’s education is the responsibility of the parent and not that of the school.
• While class or subject teachers may, at their discretion, help students catch up on course work they miss during their absence, this can in no way compensate for formal instruction in the classroom.
• If parents or guardians require students to miss school for a valid reason, the parent or guardian is must inform the Principal in writing in advance and get clearance prior to making any travel arrangements.
• When students are absent for medical or other unexpected reasons, a written note from the parent or guardian must reach the Principal on the first day of the student’s return to school. This must be supported by a medical certificate in case of sick leave for more than two days.
• If a child has been suffering from a communicable/contagious disease, he/she will be allowed to attend school only after submission of a medical certificate of fitness from a qualified doctor.
• Unexplained absences will be followed up by the Principal.
• Repeated absence without permission or unexplained absence for more than six consecutive days renders the student liable to have his/her name struck off the rolls. Re-admission may be granted only at the discretion of the Principal.
• Day-boarders are expected to be in school at the time indicated in the Daily Schedule.
• For reasons of security, students in Grades 6-12 who arrive late must immediately report to the Vice-Principal’s Office. Primary students will report to their Form Tutors.
• Students who arrive late more than once a week need to obtain appropriate sanction from the Vice-Principal.
• Students who arrive late must ensure that their homework/prep reaches the appropriate subject teachers.

GDGWS DOES NOT APPROVE OF HOMEWORK FOR HOMEWORK’S SAKE.

As an extension and reinforcement of class work home-work/prep is designed to encourage:

• Extensive coverage of the curriculum.
• Adequate preparation that makes the time in the classroom more effective.
• Opportunities to develop responsibility and independence.
• Development of organisational and study skills.
• Exploration and identification of useful resources other than those provided by the school.

HOMEWORK/PREP MAY BE SET IN A VARIETY OF WAYS:

• As completion of classwork.
• Reading, writing or research related to classwork.
• Practising mathematics problems.
• Re-enforcing grammar and spelling.

Since part of the homework is done in school, it ensures children have time to play and enjoy recreation-time, both in the boarding-houses and at home.

Each student has a school almanac. Parents of the Day-boarders should not merely sign it but, more importantly, keep abreast of the work set by teachers. Parents / guardians of full-time boarders are encouraged to keep in touch with programme coordinators, faculty and house staff to ensure they get regular and timely feedback regarding their wards.

PARENTS OF DAY-BOARDERS ARE ENCOURAGED TO ASSIST THEIR CHILDREN IN THE FOLLOWING WAYS:

• Organise a regular homework/prep time after a child has rested.
• Provide a quiet place, a desk or table for homework/prep.
• Check that homework/prep has been completed properly.
• Help your child with difficult homework/prep (but not do it for her/him!).
• Collaborate with teachers through the school almanac, informing them if your child has had difficulty with homework / prep.

HOMEWORK / PREP PER PROGRAMME:

• PYP students carry homework only to reinforce concepts taught in class.
• Grade 6 and above have a homework/prep timetable which ensures that no more than 3 subjects are set per day. Part of this work can also be done in school.
• It is not possible to meet the demanding standards of the IGCSE and the IB diploma programmes without homework/prep. Therefore, students in Grade 9 to Grade 12 will have a substantial amount of homework/prep. However, we ensure that the Middle, Secondary and Upper School students have at least one day without homework/prep during the weekend.

Internal examinations provide an invaluable opportunity to prepare students for the IGCSE/ IB examinations and GDGWS is dedicated to the task of making this preparation as effective and realistic as possible.

• Internal Examinations take place at the end of each semester.
• Students must appear for all school examinations.
• No student will be allowed to leave before the end of an examination.
• In the event of postponement of an examination due to unavoidable circumstances, the examination will be conducted on the first working day after the last examination was held, unless otherwise intimated.
• Strict action will be taken against any student detected or even suspected of cheating or disobeying the examination instructions in any way.
• Parents will get two exam reports of the student in a year i.e. after each semester.
• The Boarder’s Report will be mailed to parents every month. However, only one report will be sent for November/December and January/February.

The purpose of assessment is to transmit structured information about the student’s progress to the student, the teacher and the parents.

GDGWS evaluates students’ work in a variety of ways, including continuous assessment, course work and examinations.

• Primary School Reports are comment-based, with a detailed Profile at the end of the IB Primary Years Programme in Grade 5.
• Reports for Grades 6 to12 relate directly to the grading systems used by the respective Boards. The Middle, Secondary & Upper School Reports include an achievement and an effort grade, together with a detailed comment on the student’s performance in each subject, as well as in co-curricular activities.

A student who fails to pass a Grade twice in three years will not be permitted to continue his /her education at GDGWS.

The GDGWS reporting system is designed to provide this information on a regular and systematic basis. We are also committed to informing parents immediately, if problems arise.

• Please fill the Medical History Form carefully for treatment in case of emergency and proper health care of the student.
• We request that students receiving transient or long term medical treatment discuss this with the school doctor or House-parent prior to starting school. Please ensure that appropriate information is documented on the medical form.
• Students returning to school after an absence, including vacation, must provide details of any illness or accident during this period.

PARK AND RIDE POLICY

The location for student drop-off/pickup is the “Park and Ride” designated area and falls between 6:00am-8:00am in the morning and 3:00-4:30pm in the afternoon.

The “Park and Ride” zone is usually on the street outside your residence for morning pickup and in front of the main school building in the afternoon.

For parents who pick up their children please park in the areas designated for pick up and drop.

CHANGE OF BUS

• Students are not allowed to ride in different buses.
• Students may only ride a different bus than the one to which they are assigned IF:
• They have made a request via email a day prior to changing buses and a route has been provided.
• There is room on the bus which they wish to ride, and
• It is a school related reason, i.e. an activity, assignment, project which is verified through the teacher.
• Students are not permitted to ride a different bus because of activities unrelated to the school.

STUDENT PARKING POLICIES

• Students are not allowed to drive on campus.
• ONLY SENIORS are permitted to have designated Drivers park their cars on campus. Their parking pass must be displayed in clear view at all times.
• No student cars may be parked on campus without obtaining a school parking pass.
• Parking passes will not be made available to any student that has an outstanding financial obligation to the school.

VISITOR PARKING GUIDELINES

Visitor Parking may only be used for specific appointments with school Administrators or teachers between the hours of school.

Parents picking up students following athletic practices or after school activities may park in designated parking spaces, if space is available. Parking is not permitted in front of the school gate.

The Parental Consent Form enables the school to make informed decisions on behalf of the student.

As part of the Parental Consent Form, parents are requested to give permission to their wards to join school-organised trips within and outside Haryana. Since the student’s safety is our foremost concern students will always be chaperoned by members of the teaching and boarding-staff. However, the school cannot be held responsible for any injury caused due to any accident during school trips, adventure activities, excursions, field visits etc. on or outside the school campus.

The form will be provided by the School, when required.

• A written request is required for travel arrangements.
• On request, the school arranges transport to and from the airport/ railway-station for all out-of-station students, according to the vacation schedule listed in the school calendar.
• Air/ Rail tickets will be booked at the travel desk on the campus only once payment is made.
• Parents who do not wish to avail of this service will be required to make their own travel arrangements including pick-up and drop-off to/from the airport/railway station.
• All foreign students are required to carry a copy of their ‘FRRO’ (Foreign Regional Registration Office) papers.

VISA REQUIREMENTS FOR INTERNATIONAL STUDENTS:

• A visa is required for every person who is not an Indian national.
• A student visa may be obtained from the Indian Embassy in the country in which the student is currently residing.
• Once a student has been accepted for admission into GDGWS, the school will issue a letter of confirmation with the effective date of entry into the school. This document may be used as part of the visa application.
• It is the responsibility of the parent/guardian to maintain a valid visa.
• Please ensure that the student’s passport is valid at all times.

Students up to Grade 5 are allowed to attend school in home clothes on their birthday, but they must be formally attired.

Permission will not be granted to any student to leave the school unaccompanied to attend birthday celebrations of their classmates or friend, nor will students be given access to the address and telephone numbers of any student in order to send an invitation.

Permission may be granted by the Principal on the written request of the parent or local guardian of the child concerned.

• Parents/Guardians are required to notify the Principal well in advance and in writing regarding the withdrawal of a student during the academic session.
• In case of day boarders, a minimum notice of one term (three months) is required. The fees of one term (inclusive of all charges) will be payable in lieu of the notice, in the event of failure to furnish the required notice.​
• A minimum notice of one semester (six months) in case of boarders is required. The fees of one semester (inclusive of all charges) will be payable in lieu of the notice, in the event of failure to furnish the required notice.
• Caution Money, if any, will be refunded at the time of withdrawal of the child from the school against the caution money deposit receipt, along with an application on the prescribed form. This will only be done provided all school dues have been paid in full or settled satisfactorily. Refund of caution money must be claimed within a year from the date of withdrawal of the child from the school.
• All leavers must obtain a Clearance Form from the Accounts Department. Until this has been completed and signed, ensuring the return of all school property in good condition, no examination results, reports, recommendations and transfer certificates to future schools/colleges will be issued to the student or parent.